1. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. 12 % Getting an Interview 24 Interview Reviews. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. Meeting deadlines and juggling multiple tasks at once are essential skills when you're an administrative assistant, so be prepared with a solid answer to this question and examples to back up your claims. Average. How do you show initiative on the job? Applied Online. That’s why I’m confident I can succeed in this role.”. Be ready for these … #2 – Use the STAR interview technique when answering situational type questions. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. Employers also value creative thinking, so any time you can demonstrate this in your job search is a win. Administrative Assistant Interview Questions An administrative assistant’s primary job responsibility involves managing and distributing information in an office. Dec 10, 2019 - Explore Blessing Michael's board "Administrative assistant interview questions" on Pinterest. Administrative assistant Interview Questions. And then how you learned from the mistake and have made sure it doesn’t happen again. In this case, you should say, “I don’t have this exact experience, but…” and then share the relevant experience you do have (such as working with customers, managing projects, etc.). The sample interview questions below will assist with your interview preparation when interviewing candidates for an administrative support job description.. Tell me about your previous work experience as an administrative support person. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. Administrative Assistant Interview Questions and Answers. To recap, make sure you do ALL of the following: First, make sure to study the job description and know about their job before going in. Highlight the Task in which the person was involved. Find an appropriate example. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. } NHS Administrative Assistant Interview Questions. By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. And most importantly, explain why. Average. 1. Behavioral Administrative Assistant Interview Questions. So one of the best tips I can offer is: Be ready to explain how you can work well under a variety of management styles. What are some of the biggest challenges for a person in this position? Most Administrative Assistants provide in-person support, though some operate remotely. Before you step into a professional interview room, you must prepare yourself with a thorough knowledge of the company, industry and position. 3. 23. 1. An administrative assistant is a person responsible for performing various tasks. Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). Standard Interview Questions. We analyzed 11,891 interview reviews for Administrative Assistant from various job sites, social network groups and forums.. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. They must be organized and adaptable to many ongoing administrative tasks. 76 % In Person. Good administrative assistant interview questions delve into where and how the job seeker applied these hard skills, adds Robert Hosking, executive director of OfficeTeam, a Menlo Park, Calif., temporary staffing firm. 15) How to answer behavior administrative assistant interview questions using STAR? Follow the following process to answer interview questions using the STAR technique. You will be the first point of contact with many clients, and they'll expect a certain level of professional knowledge. Reserved? How do you handle deadlines when reporting to multiple people? Are you an introvert or an extrovert? But only share the numbers if they work in your favor. If you land an interview for an administrative assistant position at your dream company, you'll want to spend plenty of time preparing for the big day. Nobody’s perfect, so don’t try to act like you’ve had a mistake-free career. But only share the numbers if they work in your favor. Then we’ll also look at how to prepare for an administrative assistant interview overall, including: What you should expect, what you should wear, what questions to ask them, and more. 28 Common Second Round Interview Questions, 11 Final Interview Questions to Prepare For, How to Answer “Are You a Leader or Follower?” (Interview Question). Make a layout that can easily describe a particular situation. To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to write down each task they do for a week or so. Senior Administrative Assistant Interview Questions. For example: These questions may address either hard or soft skill areas. Are you more outgoing or a private person? Employers always value recent work the most, so be prepared to talk about what you did in your last job. Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. Interviews at NHS. So we’re going to look at how to answer those questions while mistakes that can cost you the role! A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. Applied Online. Keeping a few sample interview questions and answers at hand can help you get through an interview for the post of an administrative assistant easily. Administrative assistant is a commonly used job title in the United States. Describe a situation … Don’t get discouraged if you haven’t used the exact software they use. What have you done in the last year to develop your knowledge for this profession? To answer this, pick one achievement, ideally something from the past 3-4 years, and explain how you worked hard and used your strengths to accomplish your goal. Hiring one can be difficult. Difficulty. Post a Job. var thisyear = today.getYear(); // varies in JavaScript and JScript List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. We recommend using a software like monday.com to help you organize candidates and also track where they are at in the interview process.. 3 Admin Assistant Interview Tips #1 – Use the job description to predict the interview questions. Be prepared to demonstrate your knowledge in the following areas: You should be able to explain how you organize and manage a daily schedule, including what tools you use, how you set reminders and how you handle scheduling conflicts. What do you enjoy most about administrative work? Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. The main thing in administration is competency based which means that the administrative assistant needs to be people oriented and a great listener. Executive Assistant Interview Questions. Top 30 Administrative Assistant Interview Questions & Answers 1) What is administrative assistant? 8. (Make sure to explain why. How do you describe your personality? Experience 24 Ratings. However, it's best to just be honest about your work style and explain how you're working to overcome any shortcomings you may have. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… Also prepare for questions like, “What do you feel is the purpose of administrative assistants in a company like ours?”. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. Experience. See more ideas about interview questions, job interview advice, job interview tips. Build My Resume. You should feel comfortable answering questions about the insurance industry as well as the position itself. Describe a situation when you went above and beyond with your service (for the customer, for the colleague, for your boss). That will make them feel confident that you’ll be successful for them. } // not handled: JScript pre 1900 This question gives you a chance to explain what you're really passionate about and potentially how you want to advance your career. Build My Resume. 1. Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. Senior Administrative Assistant Interview Questions. Your answer should sound like this: “You should hire me because I have a background in ___ and ___ and have been doing this for X years. What was the corporate culture at your last job? Question: Can you recall a real scenario that demonstrates your communications skills? If you saved or earned a company $2,000, share that number! Experience 24 Ratings. While you should always be prepared for common job interview questions, there are assistant-specific questions that you’ll want to make sure you have practiced before hand. Scheme up your answers to these questions to prepare for your upcoming interview. Be ready to demonstrate you’re “battle-tested” and have worked in high-pressure situations in the past. Positive. Expect questions about your organizational, time management, and communication skills. COM Administrative Assistant Job Interview Preparation Guide. 4. Follow the following process to answer interview questions using the STAR technique. Join 10,000+ job seekers in our email newsletter and we'll send you the 30 must-know questions, plus our best insider tips for turning interviews into job offers. We didn’t cover these last minor steps in-depth, so if you need more help with general preparation steps, we have a complete interview preparation checklist. 24 Interview Reviews. document.write(thisyear); Expect questions about your organizational, time management, and communication skills. 6. Interviews at NHS. Being slightly over-dressed won’t hurt your chances at getting the job, whereas being slightly under-dressed certainly will. Administrative Assistant Interview Questions & Answers, 2020 Edition . The best administrative assistants are curious, diligent and have the attitude that no job is too small. Learn How to Answer the Most Common Administrative Assistant Interview Questions Last updated on June 3rd, 2020 at 04:47 pm Clean working environment, little stress level, and no special requirements on education or previous working experience–all of that attracts millions of job seekers to the position of an administrative assistant. That way, you’ll put their mind at ease that you’ll be able to use the resources around you to learn quickly. It doesn't matter what position you're applying for or what industry it's in - this question is always fair game. 3. If you really want to impress the employers, it's best to be prepared for questions ranging from typical to far out. It’s best to sound like you can work well in a variety of work environments. 2.9. 2.9. 770 administrative assistant ~1~null~1~ interview questions. You can breathe a sigh of relief, as there's no right or wrong answer to this question. Or if you don’t have this type of experience, prepare to talk about what you’ve done that’s most similar. 1. How have you changed the administrative assistant position at past companies? Why do you want to work for us? Knowing how to answer administrative assistant interview questions will give you an advantage. The interviewer is likely just trying to get a sense of whether you'll fit into the workplace. 5 Administrative Assistant Interview Questions & Answers. No matter what industry you’re in, there are some common administrative assistant interview questions that you’re going to be asked – and they can be the deciding factor in your job search. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" This is especially important for the behavioral questions we covered – because you’ll need to be ready to name specific situations and scenarios, and walk the interviewer through detailed stories of what happened. List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. This is going to be much easier to answer if you’ve carefully read the job description, so make sure you do that before every interview. This is the first thing the interviewer is going to want to hear about (besides maybe asking, “Tell me about yourself” as an ice-breaker). 22. Describe your ideal working environment. Hard. Next, you can expect a question or two about organization and time management skills. 24. Do you consider yourself a patient person? Next, make sure to practice all of the administrative assistant interview questions we looked at so you sound confident when answering. Be prepared to demonstrate your knowledge in the following areas: You should be able to explain how you organize and manage a daily schedule, including what tools you use, how you set reminders and how you handle scheduling conflicts. Administration assistant interview questions: There will be some generic job interview questions you should think about, but here we share seven admin interview questions you may get asked. Get our free PDF with the top 30 interview questions to practice. If you saved or earned a company $2,000, share that number! Learned any new software programs? And if you’re speaking with a recruiter, here are 9 good questions to ask recruiters. 152 Bowdoin Street Prepare for these 25 admin interview questions if you’re a serious about landing an office support job. These experienced administrative employees may also be tasked with scheduling meetings and other events. Share what action a person took. 17 % Negative. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. Here, we’re going to look at some admin assistant interview tips, followed by some sample admin assistant interview questions. 5 Administrative Assistant Interview Questions & Answers. 3 Admin Assistant Interview Tips #1 – Use the job description to predict the interview questions. This can be helping your team get a last-minute project completed for a customer or client, helping your team improve an area that was causing problems, etc. 10 frequent non-technical questions for Administrative Assistant: That last part is key). Administrative assistants do not have a small role by any means. Here are the most frequent job interview questions asked by HR managers during initial phone or onsite interviews. So you should format your answer like this: “I believe the most important skills for an administrative assistant to have are communication, attention to detail, and the ability to work accurately under a tight schedule. "Why this company?" They’ll feel a lot more comfortable hiring you for the job if you can tell a story about how you have been successful while managing a high number of tasks. A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. There’s a good chance the business you’re interviewing at will want to make sure their administrative assistants will fit with the overall office environment. As with any inquiry about a weakness during an interview, you want to make sure to answer honestly and sincerely, but still, paint yourself in a positive light.It can be tricky to give a good response, but there are ways to respond effectively. Instead, show them you’re a candidate who is honest, upfront, and accountable. Are you more outgoing or a private person? However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. What's an example of a difficult person or situation you faced? Site Map  |  Privacy  |  Trademarks & Legal Statement  |  FAQs, Industry Leading Staffing, Recruitment & Talent Services, Questions you may be Asked in an Administrative Assistant Interview. --> How have you dealt with personnel problems in the past? To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. So have a specific reason or two why you chose to apply, based on the job description. Formulate answers for common administrative assistant interview questions. Are you an introvert or an extrovert? So in the job interview, expect a question about this. Administrative assistant Interview Questions. Lot of occupations can be labeled with the two words. Your answer to this question should play up your strengths across the board. Other interview questions for administrative assistants. Here's your time to brag about your professional accomplishments. The first step towards getting that position as an administrative assistant is getting through the interview. Top 5 Administrative Assistant Interview Questions. Make a layout that can easily describe a particular situation. What's the most interesting project you've worked on and why? To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. You should wear professional attire or business casual attire for your administrative job interview. When in doubt, you can always use an example from school, an extracurricular or even a sports team if need be. How to Interview and Select an HR Assistant. Have you earned any certifications? Some companies want to hire an office manager, while others look for a secretary. You don’t need to sound like you love this type of scenario, but you do need to sound like you’ve been through it and are comfortable/ready for it. This article has more details and examples for how to answer. Administrative assistants are found in all types of industries. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. Boston, MA 02108, © Explain in detail how you went above and beyond at your last job or internship. 10 % Difficulty 24 Ratings. else { // covers JScript from 1900 thru 1999 and JavaScript until 3899 document.write(1900 + thisyear); Free interview details posted anonymously by HCA Healthcare interview candidates. 7 Administrative Assistant Interview Questions and Answers . Get tips to help you recruit the right executive assistant for your team. 6 HCA Healthcare Administrative Assistant interview questions and 5 interview reviews. The goal is to make sure the candidate understands themselves as a holistic part of a functioning office. Explain the different environments you've worked in and what you prefer, but note that you're open to a more casual or formal culture, depending on where you work. Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. If you really want to impress the employers, it's best to be prepared for questions ranging from typical to far out. 14 % Employee Referral. 1. Administrative Assistants perform a number of support functions, all of which center on the collection, input, and dissemination of data. How would you describe your work style and how do you feel about working in a team? 7. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" NHS Administrative Assistant Interview Questions. And as a final step – dress for success, practice your handshake, and arrive 5-10 minutes early so that you’re not stressed at the beginning of your interview. For example, in my last job, I was working in a small start-up environment, handling the schedule for multiple Executives, and enjoyed the challenge. This list does not include technical or factual questions. Administrative Assistant- Interview questions and answers. This is another one of the must-know admin assistant interview questions to prepare for. if (thisyear >= 2000) { // covers JScript post 2000 document.write(" ") How Many Pages Should Your Resume Be in 2021? If you’re wondering what questions are asked in an administrative assistant interview, then this article is for you. How do you describe your personality? They might ask very directly, like, “Why should I hire you?” or they may phrase it differently. Be ready to name two or three skills that you feel are essential. We’ve also provided our tips on how to best answer these admin interview questions effectively in a job interview. Administrative Assistant Interview Questions & Answers. 1. Difficulty. This includes tasks like answering/making phone calls to relay information, maintaining files, taking memos/meeting notes, sending and receiving messages to other employers or clients, and managing schedules. Beyond basic duties, tell me about what role you see the administrative assistant serving in the office. Knowing how to answer administrative assistant interview questions will give you an advantage. When interviewing for an administrative assistant position, you want to do everything you can to let the interviewer see what a great assistant you would make. Bubbly? Here are eight common questions that may be asked at an administrative assistant interview. Read More. 2. Also talk about what the outcome was or what result you got. , Beacon Hill Staffing Group, LLC. 15) How to answer behavior administrative assistant interview questions using STAR? Be confident and answer directly. This is not something you want to say you’re trying to improve; try to sound like an expert or someone who is already very good at organization and time management. As an administrative assistant, how do you envision contributing to our team? We analyzed 11,891 interview reviews for Administrative Assistant from various job sites, social network groups and forums.. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. What’s the most interesting project you’ve worked on as an administrative assistant? You can’t highlight the most relevant pieces of your past if you don’t understand this next job! Formulate answers for common administrative assistant interview questions. Administrative Assistant Interview Questions. How do you reward and encourage the people who work in your department?